Application letter and cover letter: how to write them?

The application letter and the cover letter are the basic documents you should be familiar with if you are applying for a job. If you write them correctly, you’ll make a good impression and increase your chances of landing your dream job. How to write an application letter or cover letter and what to look out for?

Application letter meaning

An application letter is a document you use to respond to a job offer. Nowadays, it is often replaced by a cover letter because it is very similar in many things. When responding to an advert, you can therefore choose which of the options to send.

Application letter does not have to be complicated. It is sufficient that it contains basic information, looks professional and contains no grammatical or stylistic errors.

Only write genuinely relevant information in your application. Avoid empty sentences that ultimately say nothing. As a rule, if you have nothing else to write, send a shorter application. Do not unnecessarily prolong it. Nobody has time to read long and boring texts.

Once you have your application letter ready, attach your CV and cover letter, and send it in. Now just wait and see if you’ve got anyone interested in you.

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It is said that people can read their own texts despite the mistakes they contain. If you want to be sure that your document is correct, get someone else to check it. Someone who hasn’t seen the text before will notice mistakes right away.

Why is an application letter of employment important?

The main purpose of a simple application letter is to provide some context to a brief CV and cover letter. This is in response to job offers or adverts. You should tell them why you responded to them and what you find interesting about them.

Individual information should be backed up by education or practical experience. For example, if a company is looking for an employee who is talkative and will be able to communicate with clients, you can write: “I have experience working with people from my previous job.”

In addition, don’t forget to mention your advantages and strengths. Employers particularly value reliability, punctuality, communication and flexibility.

With a cover letter, you respond to an advertisement and provide the employer with information about yourself and why you are interested in the job.
The application letter of employment is divided into two parts

Application letter of employment without job offer

An application letter is an additional document that is not required by every employer today. Many just need you to respond to their job offer by sending your CV. However, attaching an application letter can give you advantage in some cases. It shows that you don’t mind going the extra mile and that you are genuinely interested in the position.

But is it worth sending an application letter even if the company is not currently looking for anyone? The answer is definitely yes. If you are interested in a company, try contacting them. There may be a job vacancy for you, or the employer may keep your contact details and call you when something becomes available.

How to write an application letter?

Writing an application letter is not difficult at all. There are various templates you can follow to simplify the process. In addition, there are online forms that you can fill in, print and sign.

Even before you open the employment application template, you should know that this document has a certain structure that you should stick to in order to make the result look professional and to impress your future employer.

The whole application starts with a header where you enter the following information:

  • name,
  • last name,
  • address,
  • e-mail,
  • phone.

The application is then divided into two parts:

The first part

The first part of the job application should contain information about how you found out about the job offer. This can be a website, a magazine, a newspaper or a social network. Feel free to add a link to the job offer or just mention when it was posted. For example, the text could look like this:

I am contacting you on the basis of your job offer on Profesia.sk, published on October 31, 2023.

In this section, you should also mention the position you are interested in. Many companies post multiple job offers, so they might not immediately know which job offer you’re responding to.

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If you are applying for a job without responding to an advertisement, remember to include this information in the opening part of your application.

The second part

The second part of the application is solely for you and your experience. It should include why you are interested in the position or why the company interested you. Also briefly mention your work experience, education and skills.

At the end of the second part, express your interest in an interview and attach your contact details.

Application letter format

Is a PDF or Word version better for the job application? Or should it have a completely different form?

The vast majority of applications are sent to companies in the first two alternatives mentioned above, i.e. in PDF and Word (.doc or .docx) format. These are universal formats that a potential employer should have no problem with.

As for the font, it is advisable to use Arial, Times New Roman or Calibri. All three support almost every operating system on your computer, mobile or tablet. Avoid ornamental fonts. They are very difficult to read, many do not support diacritics and are not always displayed correctly.

There is also no need to overdo it with different colours. The best way to do this is to go for classic black and avoid bold shades.

Before sending the application, make sure that the font size is uniform and the same throughout the document. Next, check the alignment of the text and make sure there are no unnecessary typos.

Application letter example

Looking for an application letter sample? Below you will find two types of applications for Java developer position but you can customize them to match your skills and career goals.

Sample application letter form when responding to a job offer


Name and surname, address, contact information

Company and company address

Subject: Application for employment

Place and date

Based on your advertisement in ……, posted on ……, I am applying for the position ……

The vacancy in your company appealed to me because I have been in programming for more than 10 years. During this period I have gained many practical skills that I can use when working for your company. I am fluent in English, German and I know programming languages Java and Python. My greatest strengths are reliability, flexibility and good communication skills.

I will be happy to provide you with further information during a personal interview. Thank you in advance for your consideration of my application.

In …… on……

……………………

Signature of the applicant

Attachments:

CV, cover letter


Model application form for self-initiated recruitment


Name and surname, address, contact information

Company and company address

Subject: Application for employment

Place and date

Based on my own initiative and information about your company, I am contacting you to apply for the position ……

I have completed …… (school/department). I assume that my experience would be beneficial for your company.

I have been in the programming field for more than 10 years. During this period I have gained many practical skills that I can use when working for your company.

My strengths are precision, communication and flexibility. I have very good organizational skills that I can apply in a teamwork. I am fluent in English, German and I know Java and Python programming languages.

Even though your company does not currently have any job vacancies posted, I hope that my application will appeal to you and that I will be given the opportunity to present myself at a personal interview. Thank you in advance.

In …… on ……

……………………

Signature of the applicant

Attachments:

CV, cover letter


The cover letter, like the application, has its formalities

The cover letter provides information about you and your strengths

Cover letter meaning

The cover letter is very similar to an application letter. The biggest difference is the fact that it is often part of the forms that companies have on their websites. Therefore, you do not need to write it in a separate document.

The role of a cover letter is the same as for an application letter. This means that it should provide information about you and why you are interested in the job to the potential employer.

If you are writing a cover letter for your CV in a separate document, the same rules apply as for the application letter:

  • Use a universal font such as Times New Roman, Arial or Calibri.
  • Use black font and avoid a variety of bold colours.
  • Make sure the text is aligned.
  • Check that the font type and size is the same throughout the document.
  • Read the text once finished to make sure it is free of typos and grammatical errors.

What cover letter should include

The cover letter when sending your CV should:

  • Start with the salutation – address the text directly to the contact person.
  • Be concise – the cover letter should be brief and concise. You can give the employer more information at the interview.
  • Make it relevant to the job – explain why you are the ideal candidate for the position.
  • Include your strengths – this can tune the recruiter in and motivate them to find out more about you.

If you follow all these points, the cover letter will look something like this:


Dear Mr. …..,

I am responding to your job offer published in …… dated …… I believe that my experience and qualifications make me a suitable candidate for this job.

I am a computer science graduate with more than 10 years of experience in the field. In my previous job I gained a lot of practical knowledge that I could use when working for your company.

My greatest strengths are reliability, flexibility and good communication skills. I am fluent in English, German and I know programming languages Java and Python.

I will be happy to provide you with further information during a personal interview. Thank you in advance for your consideration of my application.

Regards,

Your name


The most common mistakes when writing a cover letter for job application

You already know how to write an application letter or cover letter. But beyond that, you should also be aware of the mistakes that many job seekers make. What to watch out for?

  • Don’t use one-size-fits-all wording – don’t send the same cover letter or job application to every company. The universal-sounding text looks impersonal and the recruiter at that company knows that they are not the only one who got it. Always read the job offer well and find out more about the company. Then use these details in your writing to show that you’re genuinely interested.
  • Always read the text once finished – never send it without going through it at least once.
  • Only use truthful information – don’t make anything up in your application letter or cover letter. Only write information that can be supported by your CV.
  • Use the correct file format – if you are sending image attachments, send the letter or application in PDF, JPEG or PNG format. If you are sending text only, you can use PDF or Word (.doc or .docx).

Get your dream job

An application letter and cover letter can improve your chances of getting a job. However, they must be written correctly. Use our practical tips to respond to job offers and take advantage of great employee benefits!

Workplace bullying: bossing, mobbing. How to fight them?

Workplace bullying is a problem that occurs in many companies. Fighting it is difficult and complicated, because it may not be caused by employees alone. Bullying can also be done by the supervisor himself. What forms of bullying behaviour at work we know and how to deal with them?

Characteristics of workplace bullying

Bullying at work can take two forms:

  • mental,
  • physical.

In most cases, the mental/psychological form, in which insults and humiliation are used, dominates. The other employee or supervisor often chooses the “weaker” victim. This means a person with a lower status at work or someone who, by their nature, cannot or does not know how to defend themselves adequately.

Bullying, especially psychological bullying, can be difficult to recognize at first sight. Apart from the unpleasant feeling, it often leaves no clear trace. However, if it persists for longer, it can lead to serious consequences such as depression or burnout. That is why we should not underestimate it and should start fighting it as soon as possible.

Workplace bullying and harassment – a criminal offence

There is currently no law in Slovakia that explicitly defines workplace bullying. However, there are two laws which anyone concerned about this issue can use.

Specifically:

  • Labour Code – Act No. 311/2001 Coll., which relates to workplace bullying.
  • Anti-discrimination Act – Act No. 365/2004 Coll. on equal treatment in certain areas and protection against discrimination and on amending and supplementing certain laws.

Workplace bullying section

The key provision is Section 13, within which you will find the principle of equal treatment, together with a reference to the Anti-Discrimination Act. In addition, § 13 paragraph 3 is important and states that the exercise of rights and obligations in the context of employment relationships must be in accordance with good morals.

Equally important is paragraph 7 of § 13. On its basis, an employee has the right to lodge a complaint in relation to a breach of the principle of equal treatment or in relation to a breach of rights and obligations arising from employment relationships.

In the context of workplace bullying, a number of other paragraphs from section 13 can be used, including the ninth paragraph. On the basis of this, the employee may bring an action in court if he considers that his rights have been violated in accordance with Section 13.

In the law, namely in § 13 paragraph 8, you will also find protection for an employee from harassment and victimisation in the employment relationship for filing a complaint, complaint or petition with the competent authority to initiate a criminal prosecution. The purpose of this paragraph is to prevent the bullied victim from being afraid to address the problem simply because of fears that the supervisor might fire them or cause other problems.

Did you know that…

The legal field can be complicated for those who are not familiar with it. If you have experienced bullying, it is advisable to consult a professional who understands the law and knows how to address the issue. The course of action you take can have a significant impact on the final outcome.

Workplace bullying – Labour Inspectorate

Victims of workplace bullying can contact the Labour Inspectorate or the Slovak National Centre for Human Rights if necessary. The role of the Inspectorate is to check compliance with labour legislation. The National Centre on the other side provides legal assistance for employees who have experienced discriminatory behaviour. It also issues expert opinions on the subject.

Workplace bullying takes many forms
Workplace bullying can also be dealt with by the Labour Inspectorate

Workplace bullying – manifestations

Workplace bullying manifests itself in different ways. Accordingly, it can be divided into several basic types, including:

  • mobbing,
  • bossing,
  • staffing

We’ll talk a bit more about each type.

Mobbing meaning

Mobbing is one of the most common forms of bullying. Swedish sociologist Dr. Heinz Leymann describes it as systematic and intense attacks and bullying by multiple workers against an individual. We can talk about mobbing at work when it happens at least once a week for half a year.

The victim of mobbing is regularly subjected to psychological pressure. His human dignity suffers, which can result in various psychological, sometimes even physical, problems.

Mobbing usually takes several forms, such as:

  • disrespectful remarks about work and private life,
  • assigning meaningless tasks,
  • disrespectful opinions,
  • complete disregard for the victim,
  • constant criticism of the victim,
  • spreading rumors and gossip,
  • making unreasonable demands,
  • gesture intimidation.

Mobbing behaviour in the workplace – how to defend yourself?

If you too are wondering how to deal with workplace bullying, the first thing to do is to acknowledge the problem. Many staff regularly face disrespectful comments and remarks, but they don’t take it to the heart. They refer to them as “witty comments”, not as insults.

In the next step, it is important to go to your supervisor and start addressing the mobbing with them. If they refuse, you have the option of contacting the Labour Inspectorate or the Slovak National Centre for Human Rights.

Did you know that…

a study by the European Foundation found that over 98% of people affected by mobbing experienced health issues or even lost their jobs? In 1990, mobbing expert Dr Heinz Leymann claimed that up to 15% of suicides in Sweden were due to mobbing.

Bossing meaning

Wondering what does bossing mean? The answer is quite simple. Bossing is a type of bullying in which the perpetrator, i.e. the person doing the bullying, is in a superior position to the victim. This is a form of mobbing.

Bossing employees can manifest itself in a number of ways. Sometimes the signs are more visible and can be noticed even by a person who is not being bullied by a supervisor. At other times, the manifestations are less noticeable and it is very difficult for the victim to show any evidence if necessary.

To give you a better idea of what this form of bullying looks like, here are some examples of bossing:

  • regular remuneration of the same employees,
  • unrealistic performance requirements of the victim or victims,
  • appropriation of achievements by superiors,
  • increased time demands on the victim,
  • insulting the victim,
  • psychological pressure on the victim.

How to deal with bossing?

The fight against bossing is difficult and even more complicated compared to mobbing. The reason is that in the event of mobbing, you have option to ask for help your supervisor. In the case of bossing, however, it is the supervisor who bullies. If there is no one else above them in the corporate hierarchy, the only solution is the Labour Inspectorate or the Slovak National Centre for Human Rights.

So if you notice any signs of bossing in your work, don’t wait too long. Bullying tends to progress quickly and leave deep wounds.

Staffing meaning

The third type of bullying you may encounter in the workplace is staffing. This form is characterized by subordinates abusing their superior. It can manifest itself in a variety of ways, for example:

  • with mocking insults,
  • by spreading gossip and false information,
  • whispering behind their back,
  • psychological pressure.

The staffing problem is most often encountered by new or younger supervisors whom the existing team does not accept. Prolonged bullying by subordinates can lead to loss of authority and dignity. But these are not the only consequences. Over time, victims may also suffer from various psychological problems, such as depression.

How to deal with staffing?

Try to develop a friendly relationship with your subordinates. Think about different team-building activities or breakfasts together. If the employees are not interested and the bullying continues to increase, you have the Labour Inspectorate or the Slovak National Centre for Human Rights at your disposal.

Bullying in the workplace

Bullying is nothing new in collectives. You can meet with it at school or in groups of friends at a younger age. Later, it may also manifest itself directly in the workplace.

Bullying is a general term that includes mobbing, bossing and staffing. This is a situation where one or more people bully usually one, but sometimes more, victims, regardless of status, age, gender or anything else.

How to fight bullying?

The fight against bullying depends on its form. If a person is being bullied by a colleague, they can go to a supervisor. However, if the victim is being bullied by a supervisor or the supervisor is being bullied by subordinates, it is advisable to take the matter up with a third party, such as the Labour Inspectorate.

However, within the bullying itself, the bystanders who see what is happening are also very important. If you are one of them, don’t be afraid to stand out from the crowd and call out inappropriate behaviour. The sooner you do so, the better.

Did you know that…

You can receive similar articles directly to your email? Become a member of the msg IT community and we will regularly provide you with IT news, interesting podcasts, important events and current job offers. As a member you can also take part in our competitions! With our community, you’ll never miss a thing in the IT world!

Mobbing bossing differences

Mobbing and bossing are two distinct types of bullying that have several differences between them. We will mention the most common ones below.

  • Victim – mobbing is characterized by the victim being bullied by people who are in the same position as the victim. These are usually colleagues. On the contrary, bossing is bullying coming from a superior. Their victims are usually the people who work for them.
  • Number of victims – in mobbing, usually more than one person bullies one victim. In bossing, the number of victims varies. Sometimes a supervisor will focus on just one subordinate, other times they may focus on a group of several people.
  • Problem solving – you can see the big differences between the two types of bullying in their solutions. When mobbing occurs, the victim may turn to a supervisor. However, in the case of bossing, the supervisor can only turn to the Labour Inspectorate or the Slovak National Centre for Human Rights.

Mobbing and bossing in the workplace share a number of common characteristics in addition to their differences. They are:

  • Consequences – all types and forms of bullying usually have a very similar impact on a person. By regularly oppressing them, they cause psychological problems that can result in irritation, bad mood or depression.
  • The manifestations – mobbing and bossing are often very similar. The perpetrator or perpetrators, exert psychological pressure on the victim, insult, ridicule, spread false information about the victim, or make increased demands on the victim.
Company culture has a big impact on the working environment
Employees will tell you what kind of corporate culture prevails in the company

A pleasant working environment is essential

Many people focus on salary conditions or job requirements when looking for a job and viewing job offers. However, not everyone thinks about what kind of working environment awaits for them when they start to work. The key to peace and good mood are a pleasant company culture and employee benefits which are influenced by many, often even the smallest details. These include interesting team building, breakfasts together and much more. This is one of the reasons why we organize similar activities on a regular basis.

However, apart from the benefits, how can you find out if the company is really good and bullying is not prevalent in the company? One option is to find out the opinions of the people who work for that company. We at msg life regularly feature interviews with our team. You can use them to find out what it’s like to work for us and what to expect if you were considering working for us.

In case you don’t feel like reading too much, there is also a msg life photo gallery. Photographs often show much more than text and give you a glimpse into our premises.